Employees can now sign compliance documents when they enrol
In regulated markets, enrolling in certain benefits isn't just a click. It's a legal act. In Spain and other markets with similar requirements, employees must formally authorise salary deductions before a benefit goes live — and that authorisation needs to be documented, stored, and auditable.
Most platforms handle this outside the enrolment flow. Employees complete their selections in the platform, then receive a separate document to sign elsewhere — a PDF by email, a wet signature on paper, or a DocuSign link that arrives days later. The enrolment sits in limbo until it does. Employers carry the compliance risk in the gap.
Document signing built into the enrolment journey, not bolted on afterwards
Ben now supports e-signature as a native step in the benefit enrolment flow. When a benefit requires a signed authorisation, the document is pre-filled with the employee's enrolment details — their selected options, contribution amounts, relevant HRIS data — and presented for signature at the point of opt-in. The employee signs before enrolment progresses. There's no separate tool, no follow-up email, no manual chase.
Where multiple signatories are required — for example, a manager countersignature — the signing sequence follows the benefit's existing approval flow. Each party is notified when it's their turn. Once all signatures are complete, the signed document is stored automatically and available for admins to download from the employer dashboard. If an employee changes their selection after signing, the document is superseded and a new signing request is generated.
An audit trail that exists without anyone having to build it
For employers operating in regulated markets, or those who need documented authorisation for any reason, this removes a compliance process that was previously manual and error-prone. The signed document, the signing sequence, and the timestamp are all stored in Ben — ready for audit without anyone having to assemble them.
