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November 13, 2025

Inventory Ledger & Xero Journal Sync

We’re excited to announce a major update to Qoblex, the introduction of our new Inventory Ledger, a core subsystem we’ve been building for over a year. This feature significantly improves the accuracy, traceability, and accounting alignment of all your inventory-related activity.

🔍 What’s New?

1. Inventory Ledger (Beta)

Every transaction that affects your stock levels is now automatically recorded in the Inventory Ledger. This includes:

  • Stock adjustments

  • Shipments

  • Refunds

  • Goods receipt notes

  • Supplier returns

  • Purchase order amendments

  • Any action that changes inventory quantity or value

The ledger maintains a complete, transparent history of inventory movements, including quantity changes, closing balances, valuation shifts, and moving average cost updates.


2. Improved Xero Sync (Major Change - Enabled for a few early adopters)

Previously, Qoblex synchronized inventory-related financial activity to Xero using supplier bills generated from closed purchase orders, shipments, and returns.

With the new ledger, this process has been upgraded:

  • Qoblex now synchronizes all inventory valuation changes using Xero manual journals.

  • This ensures more accurate and granular accounting entries.

  • Each ledger entry includes a direct link to its corresponding Xero manual journal for easy reconciliation and auditing.

A select group of customers is currently using the inventory ledger sync to Xero. We plan to roll this out to all customers by December 5th.

3. Enhanced Traceability

You can now trace any inventory transaction end-to-end:

  • View the ledger entry in Qoblex

  • Follow the link to the exact manual journal in Xero

  • Validate stock on hand (SOH), purchase accounts, landed cost adjustments, and currency effects

Even purchase order amendments—such as price changes or landed costs—are reflected as moving average cost adjustments and synced accurately to Xero.


4. New Ledger Report (Early Version)

The initial version of the Inventory Ledger Report is now available. Current capabilities include:

  • Viewing all transaction lines affecting inventory valuation

  • Basic filtering and sorting

  • Key metrics such as quantity, closing quantity, value, and grossing value

We will continue expanding this report with richer filters, better UX, and deeper analytics.

⚠️ Notes & Limitations

  • The ledger report is still evolving; advanced filters and improved usability are coming soon.