We’ve rolled out a major upgrade to how Qoblex syncs product sales, purchases, and cost-of-goods entries to Xero. This update introduces Smart Ledger Rules, giving you more flexibility and reducing the manual setup required when creating new products.
Historically, Qoblex has allowed you to map each product to specific ledger accounts in Xero:
When a sales order is synced, Qoblex looks at the product’s ledger settings and splits the invoice into those Xero accounts accordingly.
To simplify this process — especially for teams with large or dynamically growing catalogs — we’ve added Smart Rules under the Xero integration settings.
Smart Rules allow you to automatically assign invoice line items to the correct Xero ledger accounts based on:
No more remembering to manually configure ledger settings every time you add a new product.
The new rules system processes rules from top to bottom:
You can easily reorder rules to adjust priority — simply drag a rule up or down to change the order.
Once a sales order arrives in Qoblex:
This ensures consistent, accurate accounting for every product — without manual configuration.
⚠️ Important Note for Existing Users
If you currently rely on per-product ledger settings in your product catalog, you will need to recreate these mappings as Smart Rules under your Xero integration settings. This ensures your existing configurations continue working as expected.