What's new on Flight Schedule Pro

Calculating and adding fuel surcharges during the time of invoicing can be tedious. On top of that, each aircraft may burn fuel at a different rate and ideally reflect that with a specific surcharge. We’ve introduced a new billing setting to allow for tremendous control of the customer fuel surcharge process.

Flight Schedule Pro now offers the ability to add fuel types as products that can be applied to your reservations and corresponding invoices. Not only can the fuel type be created, but the units per hour can be specified at the aircraft level.

Since fuel prices are always changing; you can change these at any time!

How to set up this feature (watching the video above is easier :-))

STEP 1: Create a Fuel Account

1. Sign in and go to "Settings" at the top right

2. Click the "Billing Hub" tab

3. Go to "Accounts"

4. Click "Add Account" and follow the instructions to create the account

STEP 2: Create Fuel Product(s)

1. Sign in and go to "Settings" at the top right

2. Click the "Billing Hub" tab

3. Click "Product & Service Items"

4. Click "Add Item" and fill out the form to create the item (see screenshot below)

STEP 3: Add a Fuel Product to an Aircraft item

1. Sign in and go to "Settings" at the top right

2. Click the "Billing Hub" tab

3. Click "Product & Service Items"

4. Edit an aircraft item and fill out the "Fuel Charges" section

Let us know if you have any questions or if we can help in any way. We hope you enjoy this new feature!

The more data entry required, the higher chance for error. When it comes to entering flight instruction times it also creates more admin work for the instructors. That’s less time they can be teaching students. We’ve introduced a new feature to mitigate excess data entry and subsequently make sure any associated invoices are billed accurately.

Once you have this feature set up, Flight Schedule Pro will automatically populate instruction times based on your preferred billing meter. As the meter times are entered at check in, the instruction time fields will auto-fill. This cuts data entry time in half! You can also choose to have any ground instruction auto-fill if instructor pre/post time is active for that particular activity type.

How to set this up:

Auto-Fill Instruction can be activated for each respective Activity Type.

To manage your Activity Types, click here or sign in and go to:

Settings (at top right) > General tab > Scheduling > Activity Types

Once you've selected an Activity Type, go to "Billing". From here, you can activate "Auto-Fill" (see screenshot below). Simply repeat this step for each Activity Type you want to turn this on for.

Let us know if you have any questions or if we can help in any way. We hope you enjoy this new feature!

It's the flexibility in reporting customer's have been asking for. The Flight Detail Analysis Grid is our first in a series of new reports and reporting features being launched this year.

We listened to you! Just a few months ago, we sent out a survey on our "Reporting" and received over a hundred responses. One customer summed the responses up best when he said….

“While I can find all of the data I'm looking for, it comes with a lot more than I need. That makes the reports difficult to read at times unless I export and edit the reports. It would be nice to be able to customize which columns I want or don't want to see in the report.”

Our Development Team here at Flight Schedule Pro has delivered a solution that fixes these issues and offers a whole new set of reporting options. Data is the roadmap to efficiency and growth in your organization. These new reports will help you master the data and customize it, so you can use it to your advantage.

Where to find it...

Go to Reports > Aircraft > Flight Detail Analysis Grid

So here's what you can do....

1. Choose your Date Range to run the initial report.

2. Sort Data by Column (like Excel)

3. Drag and Drop Columns to compare relevant data you're analyzing.

4. Show and Hide Columns to condense reports to only what you need.

5. Group and Divide data by aircraft, locations and much more.

6. Filter or query by specific data so you only see what you need.

7. Save reports as templates so you don’t have to rebuild the same report over and over.

...and far more than we can list in this announcement. You'll just have to try it yourself and let us know if you have any questions or if we can help you. We hope you enjoy this new long-awaited feature!

Recent FAA Ruling Creates Cost Savings for Students and Flight Schools

In June of 2018 the FAA published a new rule that allows the use of less expensive, Technically Advanced Airplanes (TAA) to be allowed for commercial pilot training. This lowers the cost for prospective pilots and schools vs. requiring flight hours in more expensive to operate, Complex Aircraft. So tracking these TAA flight training hours separately in Flight Schedule Pro is important for record keeping requirements.

Example: Previously, a pilot required 10 hrs of training in a Complex Aircraft, but now they are allowed to have 10 hrs of training in a Complex OR Technically Advanced Aircraft.

New Settings for TAA Tracking in Flight Schedule Pro. How It Works...

1. When an aircraft qualifies as a TAA, you can now indicate this in the Aircraft Settings.

2. Next in Course Settings > Show/Hide Fields, turn “On” the toggle switch to allow for Complex + TAA if applicable.

3. Last, Course Settings > Define Course Minimums hours, add a new field to track “Total Dual Complex + Total Dual TAA and enter required hours.

Now you’re ready and can track training hours in Complex and/or TAA.

You can count on Flight Schedule Pro to keep on track with industry changes to ensure your flight training experience is up to date! This feature requires your flight school to have a subscription to our Training Hub product. For more information, call +1 (866) 391-8324 or Schedule a Demo Here.

Say goodbye to binders, files and paperwork. 

Student’s now have a complete Pilot Training Record that is easy to access and find online in Flight Schedule Pro. As a Part 141 compliance and requirement, this downloadable PDF shows previous training information, completed courses, and enrollment and graduation certificates. It's the end result of our 141 compliant record keeping system and replaces the out-of-date binder storage method.

Archived and Accessible. 

Upon a student’s completion of their Pilot Certification (and for years afterwards), staff or students can login to Flight Schedule Pro and download the Official Student Training Record.

Where to find it. 

Staff members and instructors can open their Student’s menu item and dashboard and search student by name if needed. Select the student and once inside the Course Overview, click on the Documents tab, then Training Record.

Student can access this PDF record by clicking on the My Training menu item, then click on the Documents tab, then Training Record.

Just a little something to make record keeping easier for everyone! This feature requires your flight school to have a subscription to our Training Hub product. For more information, call +1 (866) 391-8324 or Schedule a Demo Here.

Errors in hobbs and tach entries can cost your organization money, and can even throw off maintenance intervals which is a real safety concern. Keeping aircraft hobbs and tach numbers reconciled is just smart business. Over the past few months, we introduced a couple new tools to help you keep these numbers on track, called Mismatch Tracking!

Flight Schedule Pro now automatically identifies meter mismatches as flights are checked in. If a checked-in reservation has a mismatch, you'll see a visual flight "mismatch" indication when viewing the reservation. You can also run the Flight Detail report to see any flights flagged as mismatches so corrections can be made where necessary.

Are you accurately billing for every hour? If you use Flight Schedule Pro's Billing Hub, you can also activate Billing Mismatch tracking. This feature will flag a reservation as a mismatch if billing and flight numbers don't align. Similar to the flight mismatch, you'll see mismatch indication on the reservation itself, and from the Reservations tab, you can quickly filter to show any mismatches within a time range.

Ensure that your training sessions are also aligned. Flight Schedule Pro's Training Hub ads training sessions to the mix, and it's important to keep these numbers consistent with flights and billing as well. That’s why you can also enable Training Mismatch tracking.

If you’re already been using mismatch tracking, we recently added the option to disable mismatch tracking for certain aircraft or SIMs if necessary. To disable it, simply edit the aircraft or sim and you’ll see a new switch near the bottom of the form to disable it. See Screenshot below.

Just a few features to help you keep your records and billing accurate! If you have questions about how to set these up? Open a ticket and let us know - we’re glad to help!