Scheduled Closings
Whether it be for a holiday or a different reason, there is sometimes a need to close a business for the day. Flight Schedule Pro now allows you to add scheduled closings. This feature will block your schedule for the time frames you designate and prevent students or customers from creating new reservations on those respective dates.
(NOTE : This is dependent upon Business Hours (Reservations) settings - which are controlled via each respective Roles' Preferences. Users that have a role set with "No Restrictions", will still be able to create reservations during a scheduled closing.)
How to Schedule a Closing
1. Go to "Settings" at the top right
2. Stay on the "General" tab
3. Go to "Scheduling"
4. Click the "Edit" corresponding to "Business Hours"
5. Click the link to "Add scheduled closing"
We hope this new feature makes managing your schedule even easier!
New iPhone Application Features
We're excited to continue innovating with new and improved features for our iPhone application. A recent release launched the following features. We hope you enjoy them!
Improved List Design
Flight Schedule Pro's improved list design allows for enhanced visibility into upcoming reservations without having to scroll to a side.
Touch-to-Call Phone Number
This new feature provides you with the ability to touch a phone number in the Flight Schedule Pro app and connect to a call. You can easily contact your Student or Instructor when necessary!
Upgraded Calendar Control
Flight Schedule Pro's upgraded calendar control provides a better user experience when selecting or updating dates.
New iPad Application Features
We're excited to continue innovating with new and improved features for our iPad application. A recent release launched the following features. We hope you enjoy them!
Multiple App Slide Over View
The Flight Schedule Pro app now supports and provides the same functionality while floating over another application. Great use case highlighted in the image below!
Multiple App Split View
Similarly, the Flight Schedule Pro app will also support a split view allowing for visibility of two apps at the same time. Great for viewing your upcoming reservations, while also having the ability to analyze your full calendar.
Upgraded Calendar Control
Flight Schedule Pro's upgraded calendar control provides a better user experience when selecting or updating dates.
Account Credit & Debit Adjustments
Whether it be something like crediting for a referral or debiting a return to a customer, there is often a need to adjust a balance without processing a payment.
Flight Schedule Pro’s Billing allows for enhanced functionality options when adjusting account balances. Historically, you were able to configure a beginning balance for a customer. Now you can credit and debit throughout the time an individual is a customer with you as well.
Each credit or debit will create a memo and invoice number for external customer visibility and internal accounting purposes. Notes can also be added for additional context. All in all, providing a better experience for both parties.
Let us know if you have any questions. We hope you enjoy this new feature!
Aircraft Fuel Surcharges
Calculating and adding fuel surcharges during the time of invoicing can be tedious. On top of that, each aircraft may burn fuel at a different rate and ideally reflect that with a specific surcharge. We’ve introduced a new billing setting to allow for tremendous control of the customer fuel surcharge process.
Flight Schedule Pro now offers the ability to add fuel types as products that can be applied to your reservations and corresponding invoices. Not only can the fuel type be created, but the units per hour can be specified at the aircraft level.
Since fuel prices are always changing; you can change these at any time!
How to set up this feature (watching the video above is easier :-))
STEP 1: Create a Fuel Account
1. Sign in and go to "Settings" at the top right
2. Click the "Billing Hub" tab
3. Go to "Accounts"
4. Click "Add Account" and follow the instructions to create the account
STEP 2: Create Fuel Product(s)
1. Sign in and go to "Settings" at the top right
2. Click the "Billing Hub" tab
3. Click "Product & Service Items"
4. Click "Add Item" and fill out the form to create the item (see screenshot below)
STEP 3: Add a Fuel Product to an Aircraft item
1. Sign in and go to "Settings" at the top right
2. Click the "Billing Hub" tab
3. Click "Product & Service Items"
4. Edit an aircraft item and fill out the "Fuel Charges" section
Let us know if you have any questions or if we can help in any way. We hope you enjoy this new feature!
Auto-Fill Instruction Time
The more data entry required, the higher chance for error. When it comes to entering flight instruction times it also creates more admin work for the instructors. That’s less time they can be teaching students. We’ve introduced a new feature to mitigate excess data entry and subsequently make sure any associated invoices are billed accurately.
Once you have this feature set up, Flight Schedule Pro will automatically populate instruction times based on your preferred billing meter. As the meter times are entered at check in, the instruction time fields will auto-fill. This cuts data entry time in half! You can also choose to have any ground instruction auto-fill if instructor pre/post time is active for that particular activity type.
How to set this up:
Auto-Fill Instruction can be activated for each respective Activity Type.
To manage your Activity Types, click here or sign in and go to:
Settings (at top right) > General tab > Scheduling > Activity Types
Once you've selected an Activity Type, go to "Billing". From here, you can activate "Auto-Fill" (see screenshot below). Simply repeat this step for each Activity Type you want to turn this on for.
Let us know if you have any questions or if we can help in any way. We hope you enjoy this new feature!